Organising Your Guestlist
Organize and manage your guest list with custom tags, filters, and grouping tools.
By Nina1 author19 articles
- š„ Your Guestlist: The Heart of Your EventYour Guestlist is mission control for all guest information - attendance, catering, households, plus-ones, and contact details. Everything stays organized and synced with your RSVP form automatically.
- š„ How to Import Your Guest List into TTOAlready have a guest list built in a spreadsheet? You can import it directly into TTO instead of adding guests one by one.
- š„ How to Export Your GuestlistYou can quickly download your guestlist from TTO, whether you need the full list or only specific filtered data.
- š How to Edit & Update Guest InformationUpdate guest details anytime - names, contact info, meal choices, tags, attendance and more. You can edit guests individually or update multiple guests in one action.
- āļø How to Manage Guest Status in TTOLearn how to track and update each guestās RSVP status - Attending, Not Attending, or Pending. Status management keeps your event numbers accurate and easy to understand at a glance.
- šØāš©āš§ Households and Plus-Ones in TTOUnderstand how plus ones are grouped into households during RSVP, and how TTO matches guests to their pre-set plus ones.
- š½ Search, Filter & Segment Your GuestlistLearn how to quickly find guests, apply filters, and organise your guestlist into meaningful segments. These tools make it easy to manage RSVPs, households, VIPs and event logistics.
- šļø Tagging Guests & Using CategoriesLearn how to organise your guests using tags and categories. Tags help you classify guests (e.g., VIP, Family, Crew), while categories make seating groups, roles and event planning easier toā¦
- š¤ Guestlist Export Showing Empty or Missing ColumnsIf your exported Excel file shows an empty column (such as Event Attendance or any other tag), donāt worry this usually means thereās an issue with how some entries orā¦
- ā How Do I Avoid Duplicate Guests?Duplicate guests are one of the most common, and costly, problems in wedding planning. A single person appearing twice can throw off headcounts, RSVPs, catering numbers, seating plans, and evenā¦
- ā What happens if two people update the guestlist at once?Wedding planning is collaborative by nature, and itās common for couples and planners to work on the guestlist at the same time. TTOās Guestlist is built to support this, ensuringā¦
- Other Ways to Check Your Guest Attendance šKeeping track of RSVPs shouldnāt feel overwhelming. Inside Thatās The One, there are a few simple ways to instantly see whoās attending, who declined, and who still hasnāt replied -ā¦
- ā Removing or Splitting a HouseholdIf guests no longer belong together - whether circumstances have changed or they were grouped by mistake - you can remove individual members or dissolve the household entirely at anyā¦
- š Use the Added & Updated Columns to Track Response ActivityAnother handy way to check whether a guest has responded or updated their RSVP is by looking at the Added and Updated columns in your Guestlist.
- š·ļø Using Tags to Show Custom RSVP Questions to Specific GuestsLearn how to create tags, assign them to guests, and use them to control which RSVP questions specific groups see.
- š„ How to Import Your Guest List (and Add Meal Info in Bulk)Learn how to upload an existing guest list with contact and meal information already collected, and how to bulk-update allergies, dietaries, and meal choices afterward.
- š± RSVP for Guests Without an Email (Phone-Only RSVPs)Learn how to handle RSVPs for guests who only have a phone number on file, and how group/household RSVPs work with phone-only identification.
- š„ Collecting Dietary Requirements & Syncing Them to Your FloorplanLearn how to set up starter, main, and dessert questions in your RSVP - along with allergies and dietary preferences - so this information automatically flows through to your floorplan.
- š¶ Managing Children & Baby Meal Options in RSVPLearn how to mark children and babies in your guest list, set up kid-specific meal options, and see how this information flows through to your floorplan.