🛠 Creating Your RSVP Form
You can build your RSVP form directly in the RSVP Manager.
To create your form:
Open your RSVP tab
Choose the events you want guests to RSVP to
Add or customise questions
Set your RSVP deadline
Save and publish
Your form is instantly ready to share via your website, link or e-card.
✏️ Customising Your RSVP Questions
Your RSVP form can collect any information you need from guests.
You can add questions for:
Attendance
Plus-ones
Meals & dietary requirements
Transportation
Accommodation
Kids attending
Song requests
Accessibility needs
Custom free-text answers
Control visibility:
Set who sees which question - everyone, specific guests, or only certain categories.
This ensures each guest only sees relevant questions.
🧒 Adding Plus-One Options
You decide how guests can respond with plus-ones.
You can allow:
Named plus-ones
Unnamed placeholders
No plus-ones
When a plus-one is submitted, the details sync directly into the Guestlist.
📅 Setting RSVP Deadlines
Encourage timely responses and keep planning on track.
You can set:
A single RSVP deadline for all guests
Different deadlines for different events
Follow-up reminders using your communication tools
Once the deadline passes, guests will no longer be able to submit their form (unless you reopen it).
👀 What Your Guests See
You can preview the exact experience your guests will have.
Click the Preview button
Walk through the form using your own contact details
Avoid using another guest’s information - we send a confirmation email at the end of the form, and they’ll receive it
Previewing helps you ensure the wording, questions and flow are exactly how you want them before publishing.
🔗 Sharing Your RSVP Form
You can share your form however you prefer:
Add it to your TTO Website
Send via E-Card Invitation
Share a direct online link
Add it to printed invitations using a QR code
All responses automatically return to your RSVP Manager.
📨 Connecting Your Form to Guestlist
Your RSVP form syncs with your Guestlist in real time.
When guests reply:
Attendance updates
Plus-one details appear
Meals & allergies auto-fill
Missing emails/phones are added
Sparkle fields update instantly
No manual edits required - everything connects automatically.
📊 Monitoring RSVP Activity
In the RSVP Manager, you can track:
Total responses
Who hasn’t replied yet
Attendance progress
Multi-event acceptance rates
Plus-one numbers
Catering and meal counts
This helps you prepare seating, menus and logistics with confidence.
📘 Why Your RSVP Form Matters
A well-designed RSVP form helps you:
Keep all guest details clean and consistent
Reduce manual admin
Ensure accurate seating and catering
Collect every detail you need in one place
Avoid duplicate or missing guest information
Run a smooth, stress-free planning process
Your RSVP form is the engine behind accurate event planning — the more complete your form, the easier your event becomes.
⚠️ Important: Why Your Attendance Totals May Not Show
If your RSVP totals aren’t displaying correctly, it may be because a custom attendance question was created.
Only the default attendance question includes the internal YES/NO logic required to connect to:
RSVP totals
Guestlist attendance
Overview stats
Floorplan filters
E-Card filters
Custom questions don’t include this logic, so TTO cannot recognise when a guest has actually confirmed “Yes” or “No.”
To ensure your totals update correctly, always use the default attendance question for the main “Are you attending?” response.