📅 See Your Entire Wedding Day at a Glance
The Timeline tool gives you a structured, minute-by-minute overview of your wedding.
You can easily visualize:
• Pre-ceremony prep
• Ceremony start time
• Cocktail hour
• Reception events
• Vendor arrival times
• Speeches, dances, and key moments
• End-of-night details
Everything is displayed clearly, so nothing gets overlooked.
➕ Add Events Instantly
Use the “+ Add timeline item” button at the top of the timeline to quickly create new events such as:
• Hair & makeup
• First look
• Guest arrival
• Photographer arrival
• Ceremony walk-through
• Dinner service
• Cake cutting
• First dance
• Send-off
Each event can be fully customized to match your schedule.
Note:
• The “+ Add timeline item” button automatically defaults to your wedding start date, so you don’t need to manually navigate the calendar.
• The “Add date” button beneath grouped dates includes the specific date in its label, making it clear which date you're adding to.
📍 Add Times, Locations & Instructions
Each timeline item includes clearly defined fields:
• Start time
• End time
• Location
• Description
• Notes
• Vendor tags
• Assigned responsibilities
This ensures every person involved knows exactly where to be and when.
🕒 Not Sure of the Time Yet?
Click the calendar icon on an item's date field to choose:
It has a time — Sits under its day, in time order
To be scheduled — Moves to the top group and clears the dates and times, so you can lock in the details later
💡 See Adding a Timeline Item With or Without a Set Time for more.
⏳ See the Gaps Between Items
Between two timeline items, you'll see a small "Gap" label showing exactly how much free time sits between them (e.g. Gap 5 hours 45 minutes).
💡 Tip: This makes it easy to spot dead time to fill, or catch items that are scheduled too close together, without doing the math yourself.
🧑🤝🧑 Assign Responsibilities
Within each timeline item, you can tag people involved, including:
• Planners
• Vendors
• The couple
• Bridal party
• Venue staff
Tagged users can easily see their assigned tasks so nothing falls through the cracks.
✏️ Edit & Rearrange With Ease
To adjust your schedule:
• Drag and drop timeline items to reorder events
• Click into any item to edit details
• Duplicate or delete items as needed
Changes are reflected instantly across your timeline.
🎨 Choose How Much Detail You See
Use the description detail button next to "+ Add timeline item" to control how much description text shows on each card:
Hidden — No descriptions on the list
Compact — The first few lines of each one
Large — The whole description, scrolling if it runs long
This also lets you assign and update event colors to visually group related items at a glance.
📝 Add an Introduction
Add a welcome note or key context at the top of your timeline using the Introduction item, with the same rich text formatting available elsewhere in TTO.
💡 See New Timeline Improvements: Introduction Item & Share Toggle for more.
🔍 Filter Your Timeline
Use the timeline filters to focus on specific parts of your schedule.
• Select a single date to view only the timeline items scheduled for that day
• Select a date range filter to display events across multiple days
• Filters apply to both the timeline view and the exported PDF, ensuring consistency
🗑️ Bulk Edit & Delete
• Select multiple timeline items at once
• Click Edit to update multiple events simultaneously
• Click Delete to remove multiple events in one action
⏱️ Shift Multiple Timeline Items Together
When part of your schedule moves, you can shift any selected timeline items earlier or later in one action — without changing the rest of the run sheet.
• Select the timeline items you want to move using the checkboxes
• Open the bulk actions and choose Time Shift
• Choose Earlier or Later, then enter the number of days, hours, and/or minutes
• Apply the shift to update every selected item together
Each selected item’s start and end time move by the same amount, so its duration stays intact. If a shift crosses midnight or moves an item to another date, TTO updates the date automatically.
💡 Tip: Use this for weather delays, venue access changes, or any last-minute schedule movement on event day.
🎨Color Customization Enhancements
• Easily update event colors
• Better organize and differentiate events visually at a glance
🔗 Share With Clients, Vendors & Team
Share your timeline directly with:
• Your partner
• Clients (for planners)
• Vendors
• Venue coordinators
• Bridal party
All collaborators see real-time updates within the timeline — no outdated versions.
See more details on how share Timeline HERE
🖨️ Export Your Timeline as a PDF
Use the “PDF” button in the top right corner of the timeline to export your schedule.
Perfect for sharing with:
• Vendor teams
• Coordinators
• Ushers
• Anyone involved in execution
• Any applied filters (including date range) are reflected in the exported file
You can choose to hide contact details before exporting:
• The export dialog clearly explains that what you see on the timeline is exactly what will be included in the PDF
🎉 Why the Timeline Tool Helps
A clear timeline means a calmer, more organized wedding day.
It helps you:
• Avoid delays
• Prevent miscommunication
• Coordinate vendors
• Ensure smooth transitions
• Stay stress-free
• Keep your celebration running perfectly
It’s your ultimate “day-of” planning guide.